Job Description

Job Description and Duties

The Registry of Charitable Trusts is responsible for identifying, registering, collecting, and maintaining public records for California charities, nonprofit organizations, and their fundraisers. We are looking for a highly motivated and hard-working Office Technician (OT) to assist with a wide variety of clerical and office support functions. The incumbent will assist in processing applications, reports, and payments submitted by charities. The incumbent will be responsible for following up with charitable organizations and for sending out letters and notices in support of the programs.  The incumbent will help coordinate the intake of mail, processing of documents for scanning, upload, and storage.

Applicants will be considered for the Registration, Renewals, or Delinquency Program. 

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Working Conditions

This job will be located in the office. 

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• A fingerprint check will be required for those hired from outside of the Department of Justice.

• Clearly indicate the basis of your eligibility in the “Explanations” section located at the bottom of page one on your state application.

• JC-498174 must be clearly stated in the “Examination or Job Title(s) For Which You Are Applying” section of your state application.

•If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

• Individuals who are new to state service must have list eligibility in order to gain employment with the California Office of the Attorney General. The process is described at  . To search for all online examinations offered by the California Department of Human Resources, please visit the page on the jobs.ca.gov (CalCareers) website.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Well-qualified candidates will be able to communicate effectively both verbally and in writing; work tactfully with members of various charitable organizations, the press and the general public; work independently, cooperatively and effectively with a wide range of people at various levels; have good organizational and computer skills; be detail oriented; possess the ability to handle multiple priorities; and work effectively in a team environment. This position requires a high degree of professionalism. Candidates should demonstrate initiative and willingness to assume responsibility. A good attendance record is highly desired.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please provide a Statement of Qualifications (SOQ) detailing examples of situations where you demonstrated critical thinking, ingenuity, problem solving skills, adaptability, teamwork, time management, accuracy, and/or the ability to meet critical deadlines. Your SOQ should be no more than two pages.

Job Tags

Permanent employment, Full time, Work at office,

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